10 December 2023

10 December 2023

Secure Your Data: The Importance of Offsite Backup with Retention Policies

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Data is an essential part of both our personal and professional lives. Whether it’s family photos and videos or important business documents, losing data can be devastating. That’s why it’s crucial for individuals and businesses to regularly backup their data.

There are two main options for data backup: onsite and offsite. Onsite backup involves storing data on a physical device or server at the same location as the original data. Offsite backup, on the other hand, involves storing data at a separate location, usually through cloud services or remote servers. Both options have their own benefits, but it’s recommended to have a combination of both for added security.

One common misconception is that using services like OneDrive or Google Drive is enough to backup data. However, these services are designed more for file syncing and sharing, not as a complete backup solution. Even Microsoft recommends having a separate backup of data stored on OneDrive for added protection.

Here is a common scenario:

Imagine you were working on an important presentation for a client and saved it on your computer. You were confident that the file was being automatically backed up to OneDrive, so you didn’t worry too much about it. However, while cleaning up your files, you accidentally deleted the presentation file. A month or so later you are looking for this presentation and realise you must have accidently deleted it.  Panicked, you quickly log into OneDrive to retrieve the file, only to realize that the change had already synced, and the file was lost.


To prevent such a situation in the future, having an offsite backup with retention would be crucial. By having an offsite backup, you would have a separate copy of your files stored in a different location, providing an added layer of protection.

Additionally, with retention policies in place, you can set specific guidelines on how long to keep files and revisions, ensuring that even if a file is accidentally deleted or changed, you can still recover previous versions within the set retention period.

By incorporating an offsite backup with retention into your data backup strategy, you can safeguard your important files and information from accidental deletions or syncing errors, giving you peace of mind and ensuring that you always have access to your crucial data when needed.

At Cranfield IT Solutions, we understand the importance of data backup. That’s why we offer offsite backup solutions as well as network-attached storage options to ensure your data is secure and easily recoverable in case of any unforeseen events. Don’t wait until it’s too late – Contact us to backup your data today to protect what matters.